Whistleblowing

Reporting Unethical Conduct and Violations of Regulations

ARCA CZECH s.r.o. places great emphasis on ethics and open communication. Everyone has the opportunity to safely report suspicions of unlawful or unethical conduct or violations of internal or external regulations.

Who can submit a report

We accept reports from any person who becomes aware of relevant information in a work-related context, including:

employees and former employees,
job applicants,
persons working on the basis of agreements or similar contracts,
suppliers and their employees, interns and volunteers (in accordance with Section 2(3) of Act No. 171/2023 Coll., the Whistleblower Protection Act).

What channels can you use

1. Internal reporting channel – designated persons (receipt and assessment of reports):

Jaroslava Laubová, HR Specialist: mzdy@arcaczech.cz
Lenka Rybyšarová, Managing Director: rybysarova@arcaczech.cz

Reports can be submitted in writing (by e-mail). If you prefer a personal meeting, please contact the designated person; the meeting will take place within 14 days of your request.

2. External state reporting channel:

In addition to the internal procedure, you can also use the external reporting system of the Ministry of Justice pursuant to Act No. 171/2023 Coll., the Whistleblower Protection Act.

Note on anonymity: You may also submit a report anonymously. We will handle it to the extent permitted by law and based on the information available.

What happens after submitting a report

You will receive confirmation of receipt at your provided contact details, where applicable.
The designated person will assess the report, take appropriate corrective or investigative measures, and inform you of the results and actions taken no later than 3 months from the confirmation of receipt (the period may be reasonably extended in exceptional cases in accordance with the law).

Whistleblower Protection and Confidentiality

We guarantee the confidentiality of your identity, the content of the report, and the persons concerned by the report.
Protection against retaliation: You will not face any sanctions or disadvantage for submitting a report in good faith.
Personal data is processed in accordance with Act No. 171/2023 Coll., the Whistleblower Protection Act, Act No. 110/2019 Coll., the Personal Data Processing Act, and the GDPR.

How to Submit a Quality Report

To enable us to effectively investigate the matter, please provide:

what happened (description of the conduct/event),
when and where it happened (date, location),
who the report concerns (person/position),
what evidence you have available (documents, e-mails, witnesses, etc.),
your contact details (if possible), so that we can confirm receipt and inform you of the outcome.

Please provide truthful and as specific information as possible. Knowingly false reports may have legal consequences.

You can rely on the fact that all information submitted through our internal reporting system is completely secure. You will not face any retaliation for a proper report.